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Student Records

Georgia Cyber Academy maintains records concerning all students enrolled. Records containing personally identifiable information about or related to students including those with disabilities could include, but are not limited to:

  • Cumulative Grade Reports
  • Notices of Recommended Assignment
  • Assessment Reports 
  • Notices of Intent to Evaluate and/or Re-Evaluate
  • Discipline Records    
  • Comprehensive Evaluation Reports
  • Enrollment and Attendance Records
  • Work Samples
  • Health Records          
  • Test Data
  • Individualized Education Programs (IEPs)   
  • Correspondence between School Faculty/ Staff and Home
  • Gifted Certifications  
  • Instructional Support Team (SST) Documents
  • 504 Plans       
  • Referral Data
  • Other Education Related Documents

Student Record Changes:

Student records are maintained in the Georgia Cyber Academy District Office. Parents are encouraged to keep a copy of any records submitted to Georgia Cyber Academy. If parents/ legal guardians change their address, telephone number or email they are responsible for notifying Georgia Cyber Academy by notifying their Family Engagement Liaison immediately. Parents/ legal guardians are responsible for keeping their contact information current within their Infinite Campus account.

Student Transfers and Records:  

If a student transfers to another school from Georgia Cyber Academy, the new school should submit an official records request to Georgia Cyber Academy through our preferred secure electronic website https://georgiacyberga.scriborder.com/.

For Unofficial Transcript Requests, login to your Infinite Campus account, select “Documents”, select “Unofficial Transcript”.

Student Records Request: 

For Official Transcript Requests for Grades 9-11, guardians (if student is less than 18 years old) or students (if 18 or older) in grades 9-11 visit our Transcript Request page. To follow up on transcript requests please email the student’s counselor.

For Official Transcript Requests for Seniors, guardians (if student is less than 18 years old) and seniors (if 18 or older) should request transcripts through their Xello Account.

Unofficial Transcript Requests for grades 9-12 can be accessed by logging into your Infinite Campus account, click “Documents” on the left panel, and then click “Unofficial Transcript”.

For student records requests, please visit our preferred secure electronic website https://georgiacyberga.scriborder.com/. To follow up on this request, please email records@georgiayber.org.

Official Incoming Student Records

The Enrollment & Records Department request official student records within 30 days of a students start date. Upon receiving official records, Georgia Cyber Academy has the right to review student records and determine the best academic plan for a student. Changes that can take place, but are not limited to: 

1. Change in a students grade level if retention has been determined by the previous school district.

2. Change in a students schedule or services based on incoming IEP, 504, Gifted/Advanced, MTSS, RTI records from the previous school district.

3. Administrative withdrawal based on student discipline report and tribunal findings from the previous school district.

4. Administrative withdrawal based on any fabrication of unofficial academic records received in the enrollment application that is contradiction to the official records received.

Private School - Entering students from private school must settle previous private school tuition balances before an official record can be released to Georgia Cyber Academy. If there is a tuition balance, previous schools will not provide the transcript or academic record to Georgia Cyber Academy. This may impair a students schedule and accepted credits for a students official transcript. Georgia Cyber Academy is not responsible for official records not received due to the tuition balance owed from the previous school.

Newly Enrolled Homeschooled Students - Secondary Grades 9-12

Entering high school students must provide an accurate account of the credits earned on the official GCA Homeschool High School transcript. Homeschool students must also pass the corresponding EOC exam, when applicable, in order to receive credit as noted on the GCA Homeschool High School transcript. Enrolling parents will not hold Georgia Cyber Academy accountable for any errors that may develop from the academic information provided on this Home School Homeschool High School transcript.